About a year ago, the leaders at one of our customers discovered a clever decision-making trick that’s fast, inclusive and proven to improve the quality of your decisions.
They don’t send one-way email blasts, explain decisions in all-hands meetings or cascade decisions across the organization by word of mouth. Instead, they send clear decision communications that, crucially, include a simple question:
“How likely are you to support this decision, on a scale of 0 to 10?”
This isn’t the classic scenario of a decision-maker going around the conference table getting thumbs-up commitments from the five or six people who directly contributed to the decisions. Instead, as they made decisions they shared them openly with everyone who was directly impacted, 50 or 100 people at a time.
And The Results Are Remarkable
In one example, leaders made a decision to change a training certification policy. For dozens of countries around the world, the change worked fine, and most people rated it a 9 or 10. But it turned out that one region lacked the needed equipment. The decision-makers got this feedback within hours of communicating the decision and were able to quickly adjust the policy. This saved time and money and avoided alienating an entire continent.
In another case, a technology leader shared the new mission statement she’d decided on with eighty managers, roughly, “We’re going to be the best in the technology industry at what we do.” Again, everyone was on board and ready to win…except one person who asked: “Why limit ourselves to just our industry when there is a lot we can learn from other industries?” This brought an expanded view of their mission that helped boost innovation and showed agile, inclusive leadership.
Rethink Decision Communication From Broadcasts to Feedback Loops
We didn’t realize the power of this simple feedback loop until our customer showed us, but the magic of what they were doing was clear. They had switched from treating decision communications like one-way broadcasts and organizational sales pitches to using them as self-correcting feedback loops.
Over the past few months, we’ve teased out the main reasons why this super-simple decision feedback loop is also super-powerful:
- It eliminates blind spots. Decision teams often get tunnel vision when making decisions and miss important facts or impacts. It’s hard to get input from everyone before deciding, but it’s easy to ask afterward. If you missed something the first time, chances are they’ll catch it. The best time for course corrections is right at the start before you’ve executed the decision. It’s much harder to undo decisions later.
- It’s better to know. Whether you ask people or not, they are going to form their own opinions about decisions and support them as much, or as little, as they can be based on those opinions. Even if you don’t change the decision, understanding why people may be holding back gives you a chance to address concerns and build better buy-in.
- It’s fast and efficient. It doesn’t require that you change how decisions are made. People need to be informed of decisions anyway, and it’s relatively easy to get their input at the same time. By using doing it with an interactive message (say with a quick poll or message thread), everyone can respond in parallel on their own time very quickly.
- It improves understanding. People naturally pay attention to decisions that affect their work and tend to form quick judgments. When you actively ask people how much they support a decision, instead they pause for a second to think a bit more deeply about it. The implications sink in and execution effectiveness goes up.
- The transparency increases trust and engagement. When people are given the option to rate their support for decisions, they feel involved and trust the entire decision process more, which boosts alignment and engagement. On the flipside, transparency also gives visibility up the chain, making it easier to confidently delegate decisions down the line without the need for frustrating, disengaging approval processes.
- The inclusiveness boosts total decision quality. By asking for people to rate their support, you actively include everyone affected and this broader set of perspectives results in far higher quality decisions. This is true not only at the time a decision is made but all the way through execution and the final results.
Better decisions, more inclusive, fast and easy. What’s not to like?
Three Big Worries That Don’t Happen
We had three big worries about this idea, but it turns out they don’t get in the way in the real world. Here’s why:
Potential Problem: Once we decide, decision-makers don’t want input, we want action.Reality: But we really want results.Often our mentality after we make a decision is something along the lines of “Damn the torpedoes, full speed ahead!” The idea of “opening up a decision” for feedback feels like a step backward. But in reality, most of the time it improves understanding and speeds up execution of the original decision, delivering better results. And if someone happens to point out a torpedo in the water, most decision-makers are happy to change course and avoid it.
Potential Problem: Most people are afraid to share views that go against the group. Reality: But they still want to do it softly. That is why we ask people to rate how likely they are to support the decision from 0 to 10, versus some version of thumbs up / thumbs down. This wide range gives people wiggle room to support a decision even when they have reservations or disagree with it. This range lets people voice opinions as loudly or softly as they feel comfortable with, and it works across individualistic Anglo-Saxon and collectivist Asian cultures, from engineers to salespeople, from executives to individual contributors.
Potential Problem: Companies are not democracies.Reality: But asking people to rate their buy-in for a decision is not a vote.The wiggle room of a 0 to 10 rating also helps make it clear that decision authority still resides with the decision-makers. It is more like a score or prediction of success than a vote, and decision-makers can still decide what action to take, if any, based on that input.
Why A 10-Point Scale?
It turns out that the “wiggle room” of a broad scale helps the feedback loop run more smoothly.
We originally picked a 0 to 10 scale by modeling off of the time-honored Net-Promoter Score used for measuring customer satisfaction. And we found that it works here in a similar way, with different ranges having different meanings.
Here’s an easy way to interpret what people’s buy-in scores mean:
9-10 They are fully on-board with the decision.
7-8 They have concerns but are on board and support the decision.
5-6 They have very serious concerns and are not bought in but want to find a way to make it work.
0-4 Much like pulling the andon cord on a manufacturing line, they are saying that something is severely wrong and the process needs to stop so it can be corrected…or, rarely, they are rebelling and trying to throw sand in the gears. Either way, it’s better to know now.
Try it yourself and let me know how it goes!
via Forbes – Entrepreneurs https://ift.tt/dTEDZf
October 15, 2019 at 10:40AM